Office & Executive Coordinator - Full Time, On Site, Monday through Friday 9.30am to 6pm.
The ideal candidate should be comfortable answering a high volume of inbound phone calls and email inquiries while also providing high-level support to executives and company principals. They should effectively coordinate meetings and other office events while maintaining a tidy, well stocked, and welcoming workspace. They should be well-versed with troubleshooting IT issues in coordination with our off-site IT vendor. Most importantly, they should possess a friendly demeanor so they can effectively interact with staff, principals and office visitors.
Primary Responsibilities:
• Act as primary point of contact for incoming calls/visitors
• Provide executive support including booking transport & accommodation, ordering lunches, and scheduling appointments
• Manage magazine archive and active subscriptions
• Maintain inventory of office supplies, tech equipment etc., and place orders in accordance with Agency purchasing policies and budgets
• Oversee the condition, maintenance and repair of office equipment, including phones, copier, mail machine etc.
• Support staff in troubleshooting IT issues, liaise with third party tech support partners
• Liaise with building management for repairs, cleaning and maintenance
• Coordinate inbound and outbound office mail
• Provide support organizing & preparing tech equipment for client events, conference room setup, catering etc.
• Provide backup support to the Logistics/Showroom Coordinator
• Conduct facilities onboarding/offboarding of staff, interns and freelancers
• Ensure office is organized and presentable at all times including plants, magazines and storage
• Maintain and update the company internal Wiki
• Assist the operations and client teams, as well as the company principals, with ad hoc projects as needed
Qualifications:
• Friendly and upbeat demeanor
• Able to manage multiple projects at a time, prioritize and follow-through on assignments
• 1-3 years of administrative and clerical experience
• Effective verbal and written communication and listening skills
• Ability to work independently with minimal direction, highly motivated and organized
• Ability to develop and maintain effective working relationships with staff, clients and vendors
• Proficient with basic computer and IT skills (Google Workspace, Mac OS, Microsoft Office)
• Must be available to work full time, on site at our offices in New York City (Monday through Friday from 9:30am to 6pm)
Salary Range:
• $50,000-$55,000 per year
About Us
PR Consulting is a brand strategy and public relations agency that specializes in strategic communications planning and programming for clients in the fashion, culture and beauty categories.
Our small but powerful admin department, based in the Financial District, is looking for an onsite Office & Executive Coordinator to learn and own our Operations support.
.png?aspect_ratio=3:2&width=540)
