SMS Studio is looking for a highly organized and experienced Office Secretary to help manage the daily operations of our fast-paced architectural practice in Brooklyn.
Responsibilities:
Review and manage office emails and internal communications
Organize and maintain project timelines, follow-ups, and priorities using Asana
Maintain clean and orderly digital file systems and physical folders
Coordinate documentation and submittals with the Department of Buildings alongside the lead architect
Handle office restocking, ordering, and general organization
Oversee daily office upkeep and supplies
Support architects and drafters with compliance and Department of Buildings paperwork
Maintain communication across in-office and remote teams
Liaise with clients, consultants, and agency reps as needed
Qualifications:
5+ years experience in office administration or management (architecture field preferred)
Bachelor’s degree in Administration, Architecture, or a related field (preferred)
Strong written and verbal communication skills
Exceptional organization and attention to detail
Familiarity with NYC Department of Buildings filing processes (preferred)
Experience with Asana, Revit, or AutoCAD (preferred)
Professional presence, reliability, and the ability to multitask under tight deadlines
About Us
SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties. Check out projects on our website at www.smsstudio.us
