Office Manager
Brooklyn, NY, USA | Full Time
Job description:
SMS Studio is seeking an Office Manager to support a team of project managers and oversee our Brooklyn office location. This position requires project management skills and the ability to multi-task in a fast-paced setting. This is a full-time, in-person position.
Responsibilities:
- Coordinate documentation and submittals for architecture projects
- Provide organizational support to project managers
- Maintain office environment and provide team support
- Assist with digital media
- Assist CEO with administrative needs
Qualifications:
- Demonstrated experience in a similar role in a fast-paced environment
- Strong familiarity with Asana
- Exemplary leadership, communication, and interpersonal skills
Key Tasks:
- Coordinate documentation and submittals for architecture projects with Lead Architect through DOB NOW
- Provide organizational support to project managers
- Manage office email and work with project managers and CEO to ensure prompt client communication
- Confirm the status of all projects through email, Asana, and folders
- Assist and maintain organization of PM project boards and internal folders
- Maintain office environment
- Track and maintain inventory of office supplies, snacks, kitchen supplies
- Work with vendors on schedules and supplies (e.g. cleaning)
- Water plants regularly
- Create friendly and productive work atmosphere, including decor as needed
- Answer office phone and monitor office email
- Greet guests
- Support new employees
- Deliver in-person onboarding for employees, including setting up workstation, providing supplies, greeting new hires, introducing them to the team, providing training schedule and explaining expectations
- Train new hires on Asana, folder organization, etc., and ensure they receive Revit training
- Check in regularly with new hires to ensure successful onboarding
- Assist and manage digital media
- Provide feedback on LinkedIn, website posts/pushes
- Provide team support
- Assist Lead Project Manager and HR Manager when employees are out of office to ensure business continuity
- Escalate risks and client concerns to HR and CEO when needed
- Communicate regularly with HR/Operations Manager on office culture and concerns
- Ongoing training and Asana management
- Assist CEO & Management team
- Answer phone calls
- Assist tracking finances and paying bills
- Personal errands when needed
Salary and Benefits:
The salary for this role is $75,000. This is a full time, exempt position. Benefits are available.
About Us
SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties.
