The Program & Events Coordinator is a part-time position responsible for supporting all aspects of event logistics, planning, and execution—including both private rentals and Living Room programming. This person will work closely with the Executive Director to translate ideas into experiences, manage communications and vendor coordination, and help tell our story through social media and outreach.
This is a great opportunity for someone who thrives in a people-centered, mission-aligned environment and is excited to grow with an emerging and beloved community space.
Responsibilities
Private Events Coordination
Serve as point of contact for all private event inquiries
Schedule and lead walkthroughs or calls with potential renters
Support event intake and planning process, including capturing key needs
Oversee event logistics: contracts, rental orders, catering, A/V needs, and vendor coordination
Liaise with on-site team for setup, breakdown, and day-of execution
Community Programming Support
Receive event concepts and leads from the Director and translate them into timelines, needs, and action plans
Coordinate with facilitators, vendors, and contractors for community events
Support day-of logistics when needed (setup, breakdown, troubleshooting)
Marketing & Communications
Help maintain and grow The Living Room’s social media presence
Support marketing for events and programming (Instagram, local listings, basic graphics or email promotion)
Ideal Candidate
Organized, responsive, and comfortable juggling multiple threads at once
Warm, welcoming, and communicative with both clients and collaborators
Familiar with event planning, community programming, or creative production
Experience or interest in social media marketing and/or simple content creation
Rooted in or excited by the spirit of community, collaboration, and creativity
Comfortable working in a flexible, evolving environment
About Us
About The Living Room at Full Circle
The Living Room at Full Circle is a welcoming third place where people of all ages gather to connect, create, and feel at home. Through inclusive programming and thoughtfully designed spaces, we foster belonging, creativity, and meaningful relationships. Rooted in local identity and co-creation, we nurture a vibrant, evolving culture that reflects the people and spirit of the Hudson Valley.
Located in the heart of Gardiner, NY, The Living Room offers a warm, intentionally designed environment where meaningful relationships take root. It welcomes people across generations, backgrounds, and identities—reflecting the richness and diversity of the surrounding community.
Through creative, cultural, and wellness-based programming, The Living Room nurtures connection, uplifts local voices, and supports a vibrant ecosystem of artists, families, elders, and young people.
As we grow, we’re looking for a dynamic, organized, and heart-centered Program & Events Coordinator to help bring this vision to life—supporting both private events and community programming with care and professionalism.
